BGB Champion Guide

What does being a Champion entail?

  • You’ll play a game you love alongside other people who love the game.
  • You’ll act as an authority for your chosen game. That means knowing the game well and passing that knowledge on to less experienced players.
  • You’ll also represent the store by conveying enthusiasm, illustrating the rules of the space, communicating with staff, and making new players feel welcome.
  • And for our part, we reward our faithful Champions with cool perks!
This first portion of the document provides a strong overview of the role Champions play at Board Game Barrister. Should you choose to accept the Champion mantle, we ask that you dig into the following sections to fill out your knowledge and confidence in the role.

The Responsibilities of a Champion?

  • Communicate your event’s details or updates in advance.
  • Check-in at the counter when you arrive.
  • Collect tickets and make sure every player purchased a ticket.
  • Enforce the rules of the event space.
  • Demonstrate exemplary sportsmanship and enthusiasm.
  • Answer any questions your players may have about the game.
  • Turn in an Event Feedback Form when you leave.

YOU DO NOT NEED TO BE AN EXPERT—ONLY AN ENTHUSIAST!
We appreciate our Champions being able to answer questions for passersby and newer/inexperienced players. This does not mean you have to know more nuanced rules details and be a more skilled player than every other player at your events.

We would much rather have an enthusiastic player with a moderate amount of experience than a grouchy tournament winner.

 

The Perks of being a Champion?

  • The Free Play: No buying tickets for your own casual events.
  • The Discounts: Game-specific or store-wide discounts, depending on the frequency of your events.
  • The Mushy Stuff: The opportunity to drive interest for a game you love!

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Feeling like a Champion already?

Let us know at the counter or at BoardGameBarrister.com/events/event-registration

 

———————-READ ON BELOW FOR THE COMPLETE BGB CHAMPION GUIDE———————-

 

BGB Champion Guide

And now, for a dense, daunting list! Give it a read-through, but don’t let those bullet points overwhelm you or feel you need to have this list memorized; many of the listed items are common sense ideas. For a better breakdown of some of these ideas, continue reading into pages 3 and beyond.

 

What are the responsibilities of a Champion?

Before the Event
    • Communicate your Event’s Details with the Events Manager at least three weeks in advance of the proposed date.
      • In the case of a repeating/ongoing event, you will only be expected to communicate additional details when making changes to your event time, structure or content.
      • If you plan to expend any store inventory during the event (organized play kits for prizes, booster packs for drafts, etc), inform the Events Manager, who will then discuss with you a fitting entry fee to cover these expenditures.
    • Keep the Events Manager up to date on your event and contact info.
  • If you will be absent, you need to communicate this with us. See section titled “Unable to Run your Event?” on later on this page.
Day of the Event
  • Introduce yourself at the counter when you arrive:
    • Communicate your day-of needs (Kits, Product, Table Arrangements) with the staff on shift during your event.
    • You will be given an Event Feedback Form.
  • Collect tickets and make sure every player purchased a ticket.
  • Help people sign up for DCI cards/POP IDs, as applicable
  • Enforce the rules of the event space. Especially the rules about food and drinks and keeping language family friendly.
During the Event
  • Talk to people who walk by and show interest in your game
  • Answer any questions people have about the game during your event
  • Teach new players
  • Enforce the rules of your game
  • Communicate important store updates with your players
  • Keep the space tidy during the event and remind players they need to as well.
End of the Event
  • Distribute prizes/promos as specified by event materials.
  • Tidy up the space when you are done:
    • Help staff with any resetting of tables (as you are able)
    • If using a BGB Demo copy, ensure all pieces are correctly put away
    • Return any excess promos and materials to staff or designated location.
  • Fill out and turn in an Event Feedback Form:
    • Make sure to include your name, the date, the name of the event, and any product you use from the store’s inventory. (This includes event kits, items off shelves, items we set aside for your event, etc)
    • Staple all event tickets to the form.
    • Turn the form into any Barrister on staff.
    • NOTE: These forms are how we track Champion frequency and rewards.

Submitting your Event

Every successful event has to start somewhere, and that somewhere is called the Host an Event form. This form can be found at BoardGameBarrister.com/Events/Event-Registration/

Begin your Champion journey by visiting that form and filling in the details of the event you’d like to run—and please do so at least three weeks prior to your proposed date, as this will give our team ample time to build hype for your event! Don’t fret over every last detail; we’re happy to work with you to make your event a success, but we appreciate you providing all the information you can so that we can build your event and begin getting the word out to our community.

If you’d prefer, we can work with you to complete the form. Stop at the counter at any Board Game Barrister location, and we’ll submit your event with your input.

 

Unable to run your event?

Every event in our stores is represented on our public web calendar, as well as in-store signs, facebook and directly through staff conversations with potential players.

Because of all this, if a player shows up for an event only to be told that it won’t be held that day, it makes them feel terrible, and no one wants that.

So we try to be very clear with our community whenever we need to change, postpone or cancel an event. And that clarity begins with you.

  • If you know in advance that you will not be available for your event:

    • Contact the Events Manager as early as possible so you can work together to find a substitute event runner or reschedule your event.

  • If something happens the day of (i.e. sick, car broke down):

    • Call the store your event is scheduled for immediately and let the staff know.

    • Contact the Events Manager about the situation.

      • If it is an emergent situation and you will not be able to make contact with the Event Manager that day, you may request that the BGB staff person you spoke with reach out to them.

 

Checking in at the Counter

We ask our Champions and Event Runners to check in for every event, and we feel that it’s a big help for everyone because:

  • We know you’re present and ready to run the event.
  • You get to interact with all the Barristers and familiarize them with your event, so that they can direct players your way!
  • And we get to make sure you have everything you need for your event – whether that be event kits, product, or otherwise.

When you check in, we’re also going to hand you an event reporting form.

 

The Event Reporting Form

These forms will be used for every single event run in the store. They take between 30 seconds and 5 minutes to fill out, covering the basic event info, attendance, store materials you used (if applicable), and any feedback you might have for us.

After your event, please stop back at the register, bring your event form and players’ tickets, staple the tickets to the form, and then hand it over to a Barrister.

These forms allow the Events Manager to manage and apply your Champion perks and discounts, as well as manage our inventory and react to any feedback you might have.

 

Reporting Digital Results

Some events must be reported digitally. In the event that this is the case for your event:

  • This will be communicated to you by the Events Manager beforehand.
  • You may be logged into and/or shown how to use the store event laptop.

Examples that sometimes require digital submission of results:

  • Wizards Event Reporter (Magic: the Gathering, Dungeons & Dragons)
  • Wizkids Info Network
  • Fantasy Flight Games tournaments (Relaxed Tier and above)
  • Pokemon Events

Game systems that require digital event reporting require the event runners to assist players in acquiring reporting IDs, such as DCI cards, POP IDs, etc.

 

Dungeon Masters for Dungeons & Dragons Events

Our Dungeons & Dragons community comprises many large and enthusiastic groups across multiple stores.

Because of this, we adhere to a number of programs and procedures that allow us to avoid potential pitfalls and which incentivize more players to become Dungeon Masters, all while improving and unifying the D&D experience across all our locations.

PLUS – Our Dungeon Masters receive additional perks beyond those of a Champion!

For details on Dungeons & Dragons programs, please reference the BGB Dungeon Master’s Guide document.

 

Dealing with Larger Events & Special Events

Occasionally, our store will host special events that we expect will fill our event space.

If you host a repeating event that will overlap with the date of any such event, we will reach out to you to inform you that we need to postpone your event for a week, and (when applicable) to inquire whether you would like to take part in the special event—most of which are SUPER cool!

 

And the moment you’ve been waiting for…

The Perks of being a Wallfl… Wait no, a Champion!

First, The Free Play

This one’s pretty self-explanatory. It would be a bit silly to ask you to purchase entry for an event you’re putting together for us, so we do no such thing.

For any of your Casual-Play events, you need not purchase a ticket. “Casual-Play” means the event isn’t tapping into any resources at the store’s cost. This includes weekly play events, Learn-to-Play events, etc.

When it comes to Non-Casual-Play events, we ask that you buy entry if you intend to partake of the available prizes/promos. There can be some nuance to this, so if you’re not sure whether or not to buy a ticket, feel free to check with the Events Manager.

[Note: Some event kits make a point of including prizes for the Event Runner or Tournament Organizer. If you are the Champion for such an event, receiving those prizes would not require you to buy entry.]

 

Second, The Discounts

There are two discount tiers available. You may receive one of these discounts (programmed into your MVP Club account) based on the frequency with which you run events.

Bi-Weekly Event Runner (Runs 2-3 public events per month)

    • 15% OFF of items in the area you Champion (when applicable)

[Note:  Select items are not eligible for discounts.]

Weekly Event Runner (Runs 4+ public events per month)

    • 25% OFF of items in the area you Champion (when applicable)

    • 10% OFF storewide

[Note:  Select items are not eligible for discounts.]

 

Third, Our Appreciation

Seriously, we know this sounds mushy, but it needs to be said.

We know that you’re choosing to spend your time in our stores, creating a better experience for your players. We’ll do what we can to make your events as cool as we can, so please, talk to us and come to us with ideas. If you’re a Champion, you’re a leader among our players, and that means you’re in a unique position to connect the community’s needs with the store’s goals.

If there is anything you need, feel free to ask at the counter or reach out to the Events Manager, whether or not it’s related to your event. We’ll do our best to accommodate you and your players!

So we thank you, BGB Champion. Welcome to the Board Game Barrister Family!